Optimizing Workflows in Outlook 365

IN THIS COURSE

• 1.  Optimizing Workflows
  32s
  This video outlines the key content covered in the Optimizing Workflows course, including using rules, creating Quick Steps, and delegating access to your mailbox. FREE ACCESS
• 2.  Dictating an email
  4m 2s
  The Dictate tool in Outlook allows you to create new email messages using your voice and Microsoft's speech recognition services. In this video, you are going to see how to activate the tool, choose your spoken language and start dictating messages. FREE ACCESS
• 3.  Using the meeting scheduling tools
  5m 11s
  The Scheduling Assistant in Outlook can be used to find meeting times that fit with everyone's schedule. In this video, you are going to see how to visualize availabilities, add resources and rooms, and even use the tool to automatically find the most convenient time for everyone. FREE ACCESS
• 4.  Using Quick Steps
  3m 37s
  Quick Steps are tools that can be used to automate actions in Outlook. You are going to discover how to use them to perform a series of actions or commands on a selected item, thereby saving time and clicks, and helping you manage your mailbox. FREE ACCESS
• 5.  Creating custom Quick Steps
  4m 52s
  As well as the default Quick Steps available in Outlook, you can also create your own custom commands to automate actions. Learn how to create new Quick Steps and customize them to meet your needs. FREE ACCESS
• 6.  Creating rules
  3m 10s
  Rules in Outlook can be used to organize and manage messages automatically. This can include moving or copying messages, applying flags and categories, and even forwarding emails to other users. FREE ACCESS
• 7.  Managing rules
  3m 24s
  Once you have a number of rules running in Outlook, you'll need to know how to manage them. Learn to deactivate rules, change the running order, edit rule settings, and even delete rules that you no longer want to use. FREE ACCESS
• 8.  Using the Send & Receive tools
  3m 53s
  Send and Receive commands are generally performed at set times in Outlook, such as when opening the client or at specific intervals. These tools can also be used to override existing rules in place, and control exactly how and when Outlook performs these basic actions. FREE ACCESS
• 9.  Delegating access to your email
  4m 7s
  If you would like to allow another user to reply to emails and manage meeting requests on your behalf, you can use the delegation tools. This video will teach you to activate delegated access and manage the delegate permissions in Outlook. FREE ACCESS
• 10.  Using delegated access
  3m 11s
  If a user has set up delegated access to their Outlook mailbox and nominated you as the delegate, you will need to know how to reply to emails and manage meeting requests. FREE ACCESS
• 11.  Creating calendar items from messages
  3m 56s
  With Outlook you can easily create calendar items from messages. In this video, you are going to see how to transform an email into a calendar appointment or meeting. FREE ACCESS
• 12.  Using mentions
  3m 4s
  In Outlook you can use mentions to get someone's attention in an email message or meeting invite. You are going to learn to identify and filter your inbox by mentions, as well as insert mentions into emails and disable the function. FREE ACCESS