Managing Microsoft Teams: Governance & Lifecycle Management

IN THIS COURSE

• 1.  Course Overview
  2m 3s
  This course teaches you to create and manage templates in Teams. You’ll learn how templates provide a predefined team structure that enables the deployment of more consistent Teams throughout the organization. Then you'll explore configuring Microsoft 365 groups, lifecycle management, governance planning, and expiration, retention, and archiving policies. You’ll also explore group and team membership, managing features of Teams, key security and compliance features, and archiving, deleting, and restoring a team. FREE ACCESS
• 2.  Getting Started with Teams Templates
  4m 26s
  You’ll learn how to use Teams templates. Teams templates save you time and effort by applying a Preset definition to the team, as opposed to having to configure definitions manually. The design of the template reflects your needs. You can create templates from scratch, or use pre-existing templates that can't be edited or deleted. When you create a team from a template, it applies the structure of the template to the team automatically. FREE ACCESS
• 3.  Base Templates Types
  6m 28s
  You’ll learn about the base template types available in Teams. These are predefined templates that can be used when getting started with templates. They can be used to create a team directly or to create a new custom template that can be further customized. Base templates were created by Microsoft and are available in the Teams admin center by default. To create a custom template, you’ll select the base template and create a duplicate. FREE ACCESS
• 4.  Company-Wide Template Use Cases
  6m 1s
  You’ll learn about the company-wide template, another Teams template. These templates aren't available by default in the Teams admin center. They’re templates designed for small to medium-sized businesses. They’re also called SMB templates, which stands for small to medium-sized businesses. The company-wide template is used to facilitate and promote communication and collaboration throughout your entire organization. FREE ACCESS
• 5.  Executive Team Template Use Cases
  6m 11s
  You’ll learn about the executive team template. This template is designed to create teams of executives to promote more effective communication and collaboration. Activities supported by the executive team template include budget planning, company policies, priorities, strategic planning for business direction, client management, and/or customer satisfaction. There are also two apps included with the executive template, OneNote and Planner. FREE ACCESS
• 6.  Departmental Team Template Use Cases
  7m 54s
  You’ll learn about the departmental team template. This template is designed to create departmental teams throughout your organization to promote more effective collaboration. This is another small to medium-sized business template. This is one of the only templates that can be edited by default. You can customize it to fit your needs. FREE ACCESS
• 7.  Creating Customized Team Templates
  9m 42s
  Here, you’ll watch a demo. You’ll learn to use Team templates. You’ll see that like any other template, the Team template is a predefined definition of a team. This can be used to create a team that is exactly as the template defines. You’ll learn that there are several predefined templates in Teams for you to use. FREE ACCESS
• 8.  Microsoft 365 Groups Planning Considerations
  8m 13s
  Here, you’ll examine some considerations when planning the structure of your Microsoft 365 groups in Microsoft Teams. The membership of a team is underpinned by a Microsoft 365 group. If you directly create a team, a Microsoft 365 group is created automatically to manage the membership of the team. But when you create a Microsoft 365 group on its own, creating a team is optional. FREE ACCESS
• 9.  Teams and Microsoft 365 Groups
  7m 1s
  Here, you’ll watch a demo. In this video, we'll take a look at how you can create a team by using Microsoft 365 groups. You can create teams within the Teams admin center. Or, you can use the Teams application itself. Another option is the Microsoft 365 Admin center. In this case, you can simply choose Teams from the admin center and then choose Manage teams. FREE ACCESS
• 10.  Lifecycle Management Concepts and Definitions
  7m 42s
  You’ll learn about Lifecycle Management concepts and definitions that help guide and manage your organization's projects as they move through various stages of completion. Planning for lifecycle management in Teams involves implementing resources necessary to support users from the beginning of a project to its completion. You’ll learn that the more structure you have in place and the more resources, the more effectively they'll move through their projects. FREE ACCESS
• 11.  Teams Lifecycle Stages
  6m 56s
  You’ll learn about the basic lifecycle of a team. A team may exist beyond the lifecycle of a single project. Projects may persist beyond the lifecycle of any given team. The lifecycle of any team begins with its creation. Then, you’ll set up the appropriate channels. This is followed by the workflow period. The workflow is the project’s most active period, followed by a wrap-up. FREE ACCESS
• 12.  Governance Planning in Teams
  4m 41s
  You’ll learn about governance planning in Teams. This includes team creation, guest access, and controlling which users are able to create teams. The default configuration of the Teams governance model is adequate for most organizations but it can be customized. You can configure Azure Active Directory settings, role-based access control, and PowerShell cmdlets to realize your governance model. To implement a specific governance model, you’ll begin with the needs of your organization. FREE ACCESS
• 13.  Expiration, Retention, and Archiving
  4m 43s
  You’ll learn about Teams and group management as part of your overall governance strategy. This strategy addresses organizational needs like team expiration, retention, and/or archiving policies with respect to the Teams themselves. It also addresses data including channel messages and any files that might have been posted to the channel. The first step is determining the needs of the organization. FREE ACCESS
• 14.  Group and Team Membership
  6m 24s
  You’ll learn about managing group and team membership as part of your governance strategy. It’s important to identify the key challenges that might present obstacles to implementing an effective management strategy. You first need to ensure you have the business justification for adding members to a team. Teams can have expiration policies applied to them to ensure teams aren't left behind after their usefulness has expired. Resource access and security should remain a consideration. FREE ACCESS
• 15.  Teams Feature Management
  5m 47s
  You’ll learn how to control which features are available to users in Teams. This should be a part of your larger approach to governance and lifecycle management as a whole. Feature management in Teams isn't just about needing approval to join a team or being able to make a post or a chat in a channel. In addition, it refers to the key abilities of teams in terms of overall functionality. FREE ACCESS
• 16.  Key Security and Compliance Features
  8m 52s
  You’ll learn some of the key security and compliance features in Teams that can be used to help implement an effective governance strategy. They provide identity and data protection for your organization. Microsoft 365 provides enhanced authentication features such as two-factor authentication, single sign-on, and data encryption to protect your user identities and data. Any files created and stored through Teams is stored in SharePoint and backed by SharePoint encryption. FREE ACCESS
• 17.  Archiving, Restoring, and Deleting a Team
  5m 28s
  You’ll watch a demo to learn how to archive, restore, and delete a team. You’ll learn how to perform some basic team management operations. These can be done in the Admin center with one exception. If you delete a team, it can only be restored using PowerShell. FREE ACCESS
• 18.  Course Summary
  1m
  This video summarizes the course. You’ve learned how to implement governance and lifecycle management in Teams. You explored base template types, company-wide and executive team templates, and departmental team templates. You also learned to create customized templates. You examined Microsoft 365 groups planning considerations, lifecycle Management, and Teams lifecycle stages, and governance planning. You learned key security and compliance features, and how to archive, restore, and delete a team. FREE ACCESS